Ideal Electrical Terms & Conditions

 

 

STANDARDS OF DRESS POLICY 

 

1. PURPOSE

Ideal Electrical Suppliers' objective is to establish a business dress code to allow its employees to work comfortably in the workplace, whilst projecting a professional image for customers, potential employees, the general public and visitors.  Ideal Electrical Suppliers employees’ appearance reflects the company’s image and has a significant impact on the way the company is viewed by others.

Each member of the Branch and Sales network is expected to wear shirts and / or polos supplied by Ideal along with suitable dark black pants, shorts or skirts.  These latter items can be supplied by the employee or can be supplied by Ideal.

The uniform items supplied will be comfortable and professional to wear in the workplace and are designed to maintain Ideal Electrical Suppliers professional image.

Support Office employees or Regional employees (for example, Lighting or Data staff) must wear smart business attire as they work in a corporate environment and may come into contact with customers, suppliers and external persons such as potential employees.  When working at a branch, they must observe good dress standards and dress appropriately.

 

2. SCOPE

This policy applies to all permanent employees in the Branch network i.e. Branch Managers, Sales Representatives, Administrators, Counter Sales, Warehouse, Drivers – both full time and part time.  It also applies to the Support Office.

 

3. POLICY

Employees must be dressed neatly and appropriately for the type of work they perform.  The most current uniforms must always be worn when on duty and should be kept clean, ironed and well maintained.  All aspects of the uniform must be worn and any uniform garment which has been superseded by another type must not be worn.

It is a requirement that all relevant employees adhere to the Ideal Electrical Suppliers Standards of Dress Policy and the employee’s manager is responsible for ensuring that these guidelines are met. 

 

4. EXPECTATIONS

It is a requirement that all relevant employees adhere to the Ideal Electrical Suppliers Dress Policy, by wearing the correct, current and suitable attire.

Refer to Appendix A for further details of the uniform items available to staff.

In the event that an employee arrives for work in clothing that is not in line with this policy, the manager must advise that they are not dressed or groomed appropriately to perform their duties in the first instance.  The employee will be given the opportunity to address the issue(s) immediately, and if necessary, to return home immediately to change.  Should the employee present him or herself similarly inappropriately on subsequent occasions, then further action may follow which could include disciplinary action.

Uniforms will be supplied to the relevant staff but remain the property of Ideal Electrical Suppliers, however full responsibility for maintenance and cleanliness remains with the employee.  

Clothing should be ironed and not wrinkled.  Torn, dirty, or frayed clothing is unacceptable and any clothing that has words, terms, or pictures that may be offensive to others is unacceptable.

Ideal Electrical Suppliers requires a high standard of personal presentation and grooming.  Certain uniform items will be supplied to all front-line staff and must be worn at all times during actual work hours, and on each trading day including weekend work days.  Good personal hygiene is very important; it helps prevent illness and improves appearance.  You should ensure that you are clean and presentable at all times.  You also need to consider potential dangers, such as long hair or jewellery getting caught on shelving, to ensure that you are not at risk and will not cause a hazard.

The uniform items are not to be issued and / or given to persons not employees of Ideal Electrical employees including ex-employees, customers, clients, suppliers, visitors, family and / or friends.  This also applies to uniform items that have been superseded.

Uniforms are only to be worn while on duty during work hours or when representing the company at events outside of normal trading hours and must not be worn after hours in general public.  However, due to unexpected situations you must ensure professionalism if the uniform is worn during this time.

 

5. DRESS STANDARDS

This is a general overview of appropriate business attire and the items that the company expects the employee to wear as outlined in Appendix A.  Items that are not appropriate are also listed below, neither list is all-inclusive.

 

5.1 Business Shirts / Polo Shirts – (top wear)

For the Branches, the company will provide a designated business shirt and polo shirt to relevant employees, these items will have the company logo embroider.  Business Shirts must be tucked in and Polo Shirts can be worn over the top.

It is compulsory that the relevant employee wear the business shirt and / or polo shirt provided by the company.  Inappropriate business shirt and polo shirt are all of those shirts which are not company designated ones.

Should the employee require more than the recommended allowance of top wear, the employee will require approval/sign off from their Branch Manager/Manager.  If the Branch Manager/Manager does not approve the additional items from the recommended allowance, then the employee can still purchase the extra items at their own expense.

 

5.2 Pants / Skirts - (bottom wear)

For the Branches, the company will provide a designated ‘black’ pants and / or ‘black’ skirts, these items will have the company logo embroidered on them. 

If the employee wishes not to wear the designated pants and / or skirt provided by the company, then the employee has the option to wear their own dark coloured pants and / or skirt i.e. dark blue or navy, provided they meet the dress standard.  This may include jeans but must not be torn, ripped or faded and again, must meet the company standards.

It is compulsory that the bottom wear must be dark coloured if the employee doesn’t wear the designated ‘black’ pants and / or ‘black’ skirts provided.

Inappropriate bottom wear includes torn, ripped and / or faded jeans, sweatpants, exercise pants, short shorts, bib overalls, leggings or any spandex pants are not appropriate.  Skirts should be at a length at which the employee can sit comfortably in public.  Inappropriate skirts are mini-skirts, tight skirts, shorts, sun dresses and beach dresses are not appropriate at work.

Should the employee require more than the recommended uniform allowance, the employee will require approval/sign off from their Branch Manager/Manager.  If the Branch Manager/Manager does not approve the additional items from the recommended allowance, then the employee can still purchase the extra items at their own expense.

 

5.3  Shorts – (bottom wear)

For the Branches, employees who want to wear shorts must wear the company designated ‘black’ shorts which have the company logo embroidered on them. 

Inappropriate shorts are all those shorts which are not company designated ones.

 

5.4 Jersey / Soft Shell Jacket / Vest

The company will provide a Jersey and Soft-Shell Jacket or Vest. These items will have the company logo embroidered on them.

 

6. SHOES AND FOOTWEAR

Closed, tidy and clean athletic or walking shoes, loafers, sneakers, boots, flats, dress heels, and leather shoes are acceptable.   Thongs, flip-flops, bare feet and slippers are not acceptable.  

Safety shoes with a steel capped toed must be worn in the warehouse and distribution areas and / or high-risk areas.  This also applies to all branch employee; exceptions are administration employees.  Where applicable, appropriate Safety footwear will be supplied to the employee subject to their manager and HR approval.  However, if replaced within a year the employee is to cover this cost. 

Prior to any Safety footwear being issued, all employees must complete the PPE Declaration Form and return to HR – refer to Appendix C.

 

7. PERSONAL PROTECTIVE CLOTHING (PPE)

All employees due to the nature of their job or location are required to wear the applicable Personal Protective Clothing (PPE) provided by the employer.  Where applicable, appropriate PPE will be supplied to the employee subject to their manager and HR approval.

Ideal Sun Hats and Beanie is also available – please see Marketing for further details.

Prior to any PPE being issued, all employees must complete the PPE Declaration Form and return to HR – refer to Appendix C.

 

8. ORDERING UNIFORMS – NEW EMPLOYEES / EXISTING EMPLOYEES

Ordering uniforms are made online via www.workgearcompany.co.nz - refer to Appendix B for instructions of ordering uniform items.

Employees are responsible for ensuring they order their uniform online before they start employment with Ideal Electrical Suppliers or within one week of starting with Ideal Electrical Suppliers.  The employee must notify their manager if they are having any issues.

Once the employee places the order online, the order will be sent to the manager for approval.  Please note the order will only be placed once the manager has approved the order.

It is important that all employees try their clothing for size after they receive delivery to ensure the accuracy of size.  If there is an issue with size the employee must notify their manager immediately and complete the return packing slip and send this back to the supplier.

Should the employee and / or manager have any questions regarding ordering of uniforms, please direct these to the Administration team.

 

9. STAFF PURCHASE OF EXTRA ITEMS

Should the employee require more than the recommended allowance of uniform items, the employee will require approval/sign off from their Branch Manager/Manager.  If the Branch Manager/Manager does not approve the additional items from the recommended allowance, then the employee can still purchase the extra items at their own expense.

Should the employee wish to order extra items the employee can order these online via www.workgearcompany.co.nz - refer to Appendix B for instructions of ordering uniform items.

The employee will have the option of paying for the extra items using their own credit card or the employee can complete a payroll deduction form (P4) signed by the employee and approved by the manager, then sent to payroll – refer to Appendix D.

There are three (3) replacement Business Shirts and one (1) replacement Pants or Skirts per year if required.

 

10. RETURNING OF OLD UNIFORMS

Upon termination all uniforms are to be returned to the company, including the logo embroidered shirts and polos which may have been purchased by the employee.  The manager will then dispose of the returned uniform accordingly.

 

11. RESPONSIBILITIES

 

11.1 Employee

  • Ensure uniform is ordered online in a timely manner and must notify the manager of any issues
  • Treat the uniform and PPE with care
  • Wear the complete uniform and PPE at all times during work hours
  • Ensure that the uniform is kept clean and presentable at all times, shirts should always be neat and ironed
  • Ensure the uniform is replaced if it becomes faded, ripped or torn etc.
  • Wear appropriate clean, pressed, tidy and well-fitting black skirt or pants / shorts with the uniform.

 

11.2 Manager

  • Ensure the employee orders the uniform online in a timely manner
  • Ensure staff comply with the Standards of Dress Policy and PPE declaration
  • In conjunction with HR, take appropriate action should the dress standard not be adhered to.

 

Any deliberate breaches of this policy may result in further action which could include disciplinary action.

 

 

APPENDIX A

 

UNIFORM ITEMS

Front Line / Branch employees are entitled to the following items upon commencement of employment and purchases made online must be approved by the Manager. 

 

Job Title

Uniform Entitlement

Branch Managers

Sales Reps

Regional Staff

 

·       4 x Business Shirts

·       1 x Polo Shirts

·       2 items maximum of Black Pants, Black Skirts or Black Shorts

·       1 x Jersey (V Neck)

·       1 x Soft Shell Jacket and/or Vest

Counter Sales

Administrator

 

·       5 x Polo Shirts

·       2 x Black Pants or 2 x Black Skirts

·       2 items maximum of Black Pants, Black Skirts or Black Shorts

·       1 x Jersey (V Neck)

·       1 x Soft Shell Jacket and/or Vest

Warehouse

Drivers

·       5 x Polo Shirts

·       2 items maximum of Black Pants, Black Skirts or Black Shorts

·       1 x Jersey (V Neck)

·       1 x Soft Shell Jacket and/or Vest

Distribution Centre

·       Yellow High vis Vest

·       5 x Yellow High vis Polo shirt

·       Yellow High vis Fleece / Jacket

·       Black Cargo Pants

·       Black Cargo Shorts

·       Safety Boots / Shoes

 

Ideal Electrical will provide the employee with the above Uniform Items.